Multi-department Software Evaluation & Implementation Planning
Oro Loma Sanitary District - San Lorenzo, CA

‍Sutro supported the Oro Loma Sanitary District with a CMMS and software evaluation across all five of its departments along with future implementation planning for utility operations. Project work included:

• Reviewing maintenance management needs across treatment, collections, operations, engineering, and finance workflows,
• Facilitating staff discussions around current-state processes and future system needs,
• Coordinating structured vendor demos and follow-up discussions,
• Comparing vendor capabilities, implementation approaches, and pricing structures,
• Reviewing historical data considerations, and
• Developing implementation planning considerations for a future CMMS rollout.

CMMS products evaluated included AIMS, Cityworks (Unity Maintain), Limble, MaintainX, OpenGov, Tyler EAM, IFS Ultimo, and Upkeep.

Sutro’s work helped the District compare CMMS options in a structured way while considering workflow fit, long-term maintainability, data quality, and staff adoption. Project work is ongoing and a new CMMS selection is anticipated in the coming months.

CMMS Transition Planning, Implementation, and Historical Data Strategy
City of Pacifica, CA

Sutro supported Pacifica WRP staff with CMMS transition planning for wastewater utility operations at the City’s Calera Creek Water Recycling Plant, including:

• Reviewing maintenance management needs,
• Mapping business processes of cross-department workflows,
• Reviewing data quality,
• Sequencing proposed implementation milestones, and
• Developing a historical data access strategy.

Sutro coordinated structured demos with Limble, MaintainX, and UpKeep, which facilitated staff scoring comparisons. Sutro will continue supporting the City through procurement, implementation oversight, and sustaining asset management practices utilizing the new CMMS.

Pump Condition Monitoring and EAMS Work Order Integration
Stockton East Water District - Stockton, CA

Sutro supported Stockton East Water District with condition-based maintenance planning and asset management decision support, including:

• Developing sensor-to-maintenance workflow concepts,
• Reviewing how pump equipment condition data could inform maintenance triggers,
• Evaluating how sensor information could connect with EAM work management systems,
• Identifying asset management and reliability considerations, and
• Translating operational data into actionable maintenance planning concepts.

Sutro’s work helped the District trigger work orders in their EAM based on equipment condition and is continuing to support ongoing workflow improvements.

CMMS Evaluation, Implementation, and Historical Data Strategy
West Bay Sanitary District - Menlo Park, CA

‍Sutro supported the West Bay Sanitary District with CMMS evaluation, implementation planning, and historical data strategy for wastewater utility operations, including:

• Reviewing maintenance management and asset record needs,
• Facilitating structured CMMS product demonstrations to support staff scoring and comparison,
• Helping evaluate vendor capabilities, implementation approaches, and long-term system fit,
• Supporting the selection process for a preferred CMMS platform,
• Reviewing historical data retention and access options,
• Evaluating IT architecture options for CCTV inspection data storage and accessibility,
• Supporting planning for transition away from legacy systems, and
• Identifying how historical maintenance, inspection, and asset records could remain searchable and useful after system transition.

CMMS products evaluated included Novotx Elements XS, MaintainX, Cityworks (Unity Maintain), OpenGov, AssetWorks, Nexgen, and MobileMMS.

Sutro’s work helped the District compare CMMS options in a structured way, evaluate data and IT architecture considerations, and plan for a cleaner system transition while preserving access to valuable historical maintenance, CCTV, and asset information. The District's implementation is ongoing and is expected to be completed by the end of 2026.